This article explains how you can enable the Palkkaus.fi service and pay salaries yourself in Solo.
Finago and Palkkaus.fi, the leading digital payroll software in Finland, offer a self-service payroll service for entrepreneurs.
This is suitable for you if:
- You want to calculate your salaries yourself
- You are ready to take responsibility for paying the salaries correctly
- You only pay occasional salaries or one-time compensations
The service takes care of the Incomes Register notifications on your behalf and creates the payments (for example, net salaries, pension contributions and tax withholding) automatically in Solo.
Implementing the service
You can enable salary calculation directly in Solo: The left-hand side menu contains the "Salaries" item, and the program will guide you from there.
During implementation, you will make a separate digital agreement between your company and Suomen Palkanlaskenta Oy, which is responsible for providing the service. Strong authentication is required during implementation (usually with banking credentials), and the agreement is signed digitally.
After signing the document, you can start using the service. You can pay your first salaries even on the same day!
Using the service, salary calculation and payment
The user interface will guide you through all the salary calculation steps.
Making a pay slip includes four steps:
- Who is being paid? (Account number, tax card and personal information.)
- For what period? (Salary period, working days, holidays and absences.)
- How much to pay? (Also holidays and pay allowances.)
- Expenses, benefits and deductions
When you have created the payslip, you can transfer the salary for payment. The payments are directly transferred to the "Payments" view in Solo, and the receipt of the salary payment produced by Palkkaus.fi is attached to the payment.
Salaries, withholding tax, pension contributions and other items appear as separate payments in Solo, which means you can pay them on different due dates.
When you have made the payments generated by the service, the service will automatically send all the necessary notifications (for example, to authorities and the Incomes Register).
Automatic transfer of payroll reports to the accountant
The Palkkaus.fi service submits the salary reports to the accountant automatically on your behalf as part of the accounting material.
In other words, when you send the accounting material from Solo at the end of the month, a summary of the salaries paid through the Palkkaus.fi service is automatically sent to the accountant with the rest of the accounting material. The original report is not sent to the accountant's Procountor as such from the Palkkaus.fi service, but the information is submitted as a summary with the accounting material.
In addition, you can download a separate calculation report for each payslip from the service (employer's calculation, social calculation, employee's calculation). The report can be found under Salaries > Reports > Payslips.
Handling reports generated by Palkkaus.fi in Procountor
The reports are automatically sent to Procountor as a journal receipt, equipped with default posting settings. The accountant checks the postings and imports the data to accounting.
Frequently asked questions
What are the service costs?
The implementation and administration of the service are free of charge. The only charge is the transaction charge, which is EUR 12 / salary transaction + VAT.
This covers all payments to authorities, and there are no hidden fees.
Should I let my accounting office calculate my company's salaries or do the salary calculation myself?
This is a good question that all users should think about. Paying salaries is easy with the Palkkaus.fi tools, but sometimes, you need to know the specificities of salary calculation, and the extensive expertise of accountants can be useful in these cases.
The Palkkaus.fi service make salary calculation and payroll functions available to you at all times, which makes this option flexible, whenever and wherever you are.
Can my employees see their payslips in digital form?
Yes, your employees can log in to the Palkkaus.fi service with their own usernames and find their payslips, for example. Using the service is free for employees.
What if I do not pay salaries every month, who makes the so-called zero notifications?
If you have paid at least one salary in the service, Palkkaus.fi makes the “No wage payments” notifications automatically on your behalf for 12 months after the latest salary payment. In other words, you need to make the notification yourself only if you exceed the 12-month timeframe.
I am already using Palkkaus.fi, can I continue using it in Solo?
Absolutely yes! Please contact the Palkkaus.fi customer service directly at firstname.lastname@example.org / 09 425 50603 and tell them that you wish to continue the service via Procountor Solo. They will activate the link between Solo and Palkkaus.fi for you.
If I stop using Procountor Solo, can I still use the same salary calculation system?
If you stop using Solo, you can continue using the same salary calculation service by using Palkkaus.fi directly. In this case, your Solo username will be replaced by a Palkkaus.fi username.
This sounds like a great service! What if I need some help with it?
If you have any questions, please contact our customer service by using the contact form or calling 020 7879 840. Our customer service is open from Monday to Thursday at 8.30 a.m.–4.00 p.m. and on Fridays at 8.30 a.m.–2.00 p.m. (we handle contacts until 4.00 p.m.).
In addition, the Palkkaus.fi service has an extensive databank, the ABC of payroll (in Finnish), with information on, for example, employment contracts and collective agreements.
Discontinuing the service
If you want to stop paying salaries in the Palkkaus.fi service, you do not have to do anything. You can simply stop making payments in the service.
In the service, you are only charged for the salaries you pay, so you can keep your account active and return to the service if you need to pay salaries again. You can stop using the service temporarily or definitely.
You do not have discontinue the service separately. The service stores the payroll data on your behalf for the period required under legislation, and you can find it anytime by logging in to the service.
However, if you want to delete your account, please contact the Palkkaus.fi customer service (in Finnish). If you delete your account, you must store the payroll data for the period specified in legislation yourself.
More information on discontinuing the service is on the Palkkaus.fi website (in Finnish).